CSAI Board Meeting – January 25, 2019

CSAI Board Meeting

January 25, 2019

Present:  Donielle Horn, Eve Dougherty, Jeff Croonquist, Marie Brewer, Shary Williams, Karen Evison

Start:  10:06am
End:    11:03am

Treasurer Report:

Spring Conference

Marie has contacted three vendors to present:

• Health Mark – will provide a hands-on presentation on Instrument Inspection
• ASP – will present an update on ST91
• Olympus – will present on two topics

We will be changing lunch to 45 minutes.

The board discussed possibly choosing a different date for the Spring and Fall Conferences to avoid overlap with other conferences which make it difficult to find speakers.  This will be considered for the April 2020 conference.

Donielle has contacted Laura Damen(?sp) at Kirkwood College about nursing CEUs for the Spring Conference.  Donielle is waiting to hear from her and will discuss the possibility of Kirkwood completing the registration for all attendees.

Eve and Jeff will coordinate receiving and depositing the checks for the vendor registration.

Jeff updated the group that at our current registration fees, we are at a break even for the two conferences.  The board voted to increase the fee for the vendor table to $225.00 per table.

If a company is sponsoring a speaker or a portion of the conference, such as the social hour, the company will be allowed one free table.  The registration fee for the Spring Conference will be increased to $80 and the registration fee for the Fall Conference will be increased to $160.00.

Eve will update the fee on the vendor letter.  Marie will update the amount on the registration form.

Website

Marie presented an option for developing a website through the company Team 218.  For $1700.00 the company will build a website for us which includes links to Internet Explorer and Google search engines, launching and publicity, development of a payment platform, first year maintenance, the ability to link to multiple emails through one email on the site, registration for conferences with a payment platform, ability to load education materials and webinars.  After the first year, the maintenance fee is $50 per month.  We would need to update our logo for the site.  Marie recommended charcoal and teal as colors.  The company can start the build in two weeks and have the site up for the Spring Conference.  The Board voted to move forward with this plan.  Marie will coordinate with the company and will send new logo ideas out for Board approval. We need to have the flyer for the Spring Conference out six to eight weeks in advance of the conference.

Fall Conference

The Fall Conference is planned for October 24 and 25, 2019 at The Gateway Hotel in Ames. Marie and Donielle will confirm that we have a signed contract for these dates and that the hotel has the correct contact information for new Board Members.

Marie suggested a hands-on presentation on how to properly peel pack and instrument.  We would need an additional room for this activity.

General

Marie and Donielle will coordinate taking Donielle off the bank account and adding Marie to the account.

Next Meeting:  TBD